BLA Privacy Policy

Boys Leadership Academy USA ('BLA,' 'we,' 'us,' or 'our') respects the privacy of the families, campers, adult participants, volunteers, and other individuals who interact with our organization.

This Privacy Policy explains the types of information we collect, why we collect it, how we use and protect it, when it may be shared, how long it may be retained, and the choices available to parents, guardians, adult participants, volunteers, and other users.

This Privacy Policy applies to the BLA website, registration platform, parent portal, interest list, volunteer forms, camp registration forms, medical and support forms, consent and authorization documents, electronic signatures, payment reporting, and related online services.

1. INFORMATION WE COLLECT

A. Parent and Guardian Information

• Full name

• Relationship to camper

• Email address

• Phone number

• Mailing address

• Communication preferences

• Account and login information

• Emergency contact information where applicable

B. Camper and Participant Information

For participants who are 18 or 19 years old, some information and authorizations may be collected directly from the participant.

• Full legal name

• Preferred name

• Date of birth

• Age

• Grade

• Phone number where applicable

• Home address

• T-shirt size

• BLA program participation history

• Camp registration status

• Camp-readiness information

• Interests or support information relevant to participation

C. Emergency Contact and Authorized Pickup Information

• Emergency contact names

• Relationship to camper

• Phone numbers

• Authorized pickup persons

• Pickup authorization history

• Changes to authorized pickup information

D. Health, Medical and Support Information

BLA collects this information to help support participant health, safety, appropriate supervision, emergency response, and reasonable camp accommodations. Because of its sensitive nature, access to this information is restricted.

• Medical conditions

• Chronic conditions

• Allergies

• Food allergies

• Medication allergies

• Environmental allergies

• Dietary restrictions

• Medications

• Medication dosage and timing

• Emergency medications

• Primary care provider information

• Developmental conditions

• Educational conditions

• IEP or 504 information

• Special education support

• Behavioral or emotional support information

• Physical limitations

• Mobility needs

• Sleep-related supports

• Comfort items

• Fears or anxieties

• Swimming ability

• Activity restrictions

• Other information a parent, guardian, or adult participant chooses to provide that may be relevant to health, safety, or camp participation

This information is treated as sensitive information and is subject to more restricted access within the BLA platform.

E. Payment Information

• Payment amount

• Payment date

• Payment method

• Transaction or confirmation reference

• Payment receipt or proof of payment

• Verification status

• Refund status

• Payment history

• Outstanding balance

• Sponsorship or financial support information where applicable

BLA may accept payments through methods such as Zelle, Cash App, online card payment, or other payment methods approved by BLA.

Online card payments may be completed through the Breeze online payment page used by RCCG Salvation Center Katy.

BLA does not intend to store full credit card numbers, card security codes, or raw payment-card credentials in the BLA registration database. When a parent, guardian, or participant uses an external online payment page, payment-card information is handled through the applicable third-party payment service.

Transaction references and payment-verification records are retained only as reasonably necessary for registration administration, accounting, refund processing, dispute resolution, fraud prevention, and audit purposes.

BLA may retain transaction-related information necessary for:

• Payment verification

• Camper balance calculations

• Accounting

• Refund processing

• Financial reconciliation

• Dispute resolution

• Audit history

F. Forms, Consents, Authorizations and Electronic Signatures

• Consent decisions

• Policy acknowledgments

• Medical authorizations

• Medication authorizations

• Transportation authorizations

• Pickup authorizations

• Media decisions

• Water-activity decisions

• Typed electronic signatures

• Document version

• Date and time signed

• Identity of the signer

• Camper or participant associated with the document

• Reauthorization history

• Audit information associated with the signature

Historical signed records may be retained even if a later version of a document is issued.

G. Travel and Transportation Information

• Travel origin

• Airline

• Flight number

• Airport

• Arrival date and time

• Departure date and time

• Whether the camper is traveling alone

• Whether an adult is accompanying the camper

• Transportation needs

• Transportation restrictions

• Mobility or medical considerations relevant to transportation

H. Volunteer Information

• Full name

• Contact information

• Availability

• Role interests

• Qualifications

• Prior BLA involvement

• Emergency contact information

• Screening status

• Youth-protection training status

• Safeguarding status

• Camp assignment information

Certain screening or safeguarding information may be accessible only to specifically authorized personnel.

I. Website and Technical Information

• Browser type

• Device type

• Date and time of access

• Pages viewed

• Links used

• Account activity

• Session information

• Security events

• Technical error information

• Basic click analytics

This information may be used to operate, secure, troubleshoot, and improve the BLA website and registration platform.

2. HOW WE USE INFORMATION

• Processing camp registrations

• Managing parent and participant accounts

• Determining registration status

• Determining payment status

• Managing camp capacity

• Managing waitlists

• Supporting camper health and safety

• Reviewing allergies and medical conditions

• Managing medications

• Supporting behavioral, developmental, or educational needs

• Managing emergency contacts

• Managing authorized pickup

• Planning transportation

• Managing camp logistics

• Processing and verifying payments

• Managing refunds

• Managing approved registration transfers

• Recording electronic consents and signatures

• Communicating with parents, participants, and volunteers

• Sending camp reminders and operational updates

• Managing volunteers and staff assignments

• Planning activities

• Providing requested information about BLA programs

• Operating and improving the BLA website and platform

• Preventing fraud or misuse

• Preventing duplicate payment reporting

• Protecting against unauthorized access

• Maintaining safety, financial, operational, and audit records

• Responding to emergencies

• Responding to legal or regulatory requirements

• Meeting insurance or facility requirements

• Protecting the rights and safety of BLA, campers, participants, families, staff, and volunteers

3. INFORMATION ABOUT CHILDREN AND MINORS

The 2027 BLA USA Boot Camp serves participants ages 9-19.

For participants under age 18, BLA generally expects:

• Registration to be completed by an authorized parent or legal guardian

• Medical information to be provided or confirmed by a parent or guardian

• Required parental consents to be completed by an authorized parent or guardian

• Legally required authorizations to be signed by the appropriate adult

Children under 18 should not independently submit legally required parent or guardian authorizations.

For participants under age 13, BLA's registration system is intended to collect registration and camp information through an authorized parent or legal guardian rather than directly from the child. BLA may use age and account controls designed to prevent or flag unauthorized child submissions. BLA will handle information involving children in accordance with applicable law.

For participants who are age 18 or 19, certain forms, consents, authorizations, and signatures may be completed directly by the adult participant.

Parents and guardians are responsible for providing accurate information and for confirming that they have authority to register a minor.

4. MEDICAL AND SENSITIVE INFORMATION

BLA collects health, medical, medication, allergy, developmental, educational, behavioral-support, and similar information to help support participant health, safety, appropriate supervision, emergency response, and reasonable camp accommodations. Because of its sensitive nature, access to this information is restricted.

Access should be limited to individuals who reasonably need the information to perform authorized responsibilities. This may include:

• Authorized BLA medical personnel

• Designated camp health personnel

• Authorized BLA administrators where operationally necessary

• Camp Kappe personnel where reasonably necessary

• Emergency responders

• Healthcare providers involved in care

• Other authorized persons where required for health, safety, or legal reasons

BLA does not intend to provide unrestricted medical information to finance or volunteer administration personnel unless access is separately authorized for a legitimate reason.

5. WHEN WE MAY SHARE INFORMATION

BLA does not sell personal information to advertisers.

Information may be shared when reasonably necessary for legitimate camp, safety, operational, financial, or legal purposes.

Camp Kappe

Relevant information may be shared with Camp Kappe where required for:

• Camp operations

• Safety

• Medical response

• Activities

• Emergency planning

• Facility requirements

• Compliance

• Camper supervision

Healthcare and Emergency Services

Relevant information may be disclosed to:

• Medical personnel

• Emergency medical services

• Hospitals

• Physicians

• Emergency responders

This sharing is limited to circumstances where it is reasonably necessary to protect health or safety.

Technology and Service Providers

BLA may use third-party providers to support its website, registration system, communications, payments, storage, authentication, or other services. These may include providers supporting:

• Website hosting

• Registration infrastructure

• Database services

• Secure file storage

• Email delivery

• Payment processing

• Authentication

• Security

• Background checks or screening if introduced

Examples may include services such as Lovable, Resend, and Breeze.

These providers should receive only the information reasonably necessary to provide the applicable service.

Legal, Regulatory and Safety Reasons

BLA may disclose information when reasonably necessary to:

• Respond to a lawful request

• Comply with applicable law

• Comply with regulatory requirements

• Protect a camper or another person

• Report suspected abuse or neglect

• Respond to an emergency

• Investigate fraud

• Investigate misuse of BLA systems

• Protect BLA's legal rights

• Cooperate with insurance requirements or claims

6. ELECTRONIC SIGNATURES AND CONSENT RECORDS

When a parent, guardian, or adult participant electronically signs or acknowledges a BLA document, BLA may retain:

• The exact wording presented

• Document version

• Signer's name

• Consent or authorization decision

• Date and time

• Associated camper or participant

• Associated registration

• Authenticated account information

• Relevant audit information

Historical signed documents may be preserved even if a newer document later replaces them. If material information changes, including medication information or authorized pickup information, the BLA system may require a new authorization or signature.

7. EMAIL AND OTHER COMMUNICATIONS

BLA may send transactional communications related to:

• Registration

• Payments

• Payment verification

• Slot confirmation

• Waitlist status

• Waitlist promotion

• Missing forms

• Document reauthorization

• Camp reminders

• Medical follow-up

• Transportation

• Camp updates

• Volunteer matters

• Important safety or operational information

Transactional email may be sent through third-party email delivery providers. Parents and participants are responsible for keeping contact information current.

8. DATA SECURITY

BLA uses administrative and technical safeguards designed to reduce the risk of unauthorized access to personal information. These may include:

• Authenticated accounts

• Role-based access controls

• Guardian-based access

• Restricted medical access

• Private file storage

• Secure file-access mechanisms

• Administrative permissions

• Audit records

• Controlled staff access

• Security monitoring

No online system can guarantee absolute security.

If BLA becomes aware of a security incident involving personal information, BLA will investigate the incident and provide notifications to affected individuals or appropriate authorities when required by applicable law.

Users should protect their account credentials and promptly notify BLA if unauthorized account access is suspected.

9. DATA RETENTION

BLA may retain information for as long as reasonably necessary for legitimate purposes, including:

• Camp administration

• Medical and safety documentation

• Signed consent records

• Authorization records

• Payment and accounting records

• Refund records

• Incident documentation

• Insurance requirements

• Regulatory requirements

• Legal requirements

• Fraud prevention

• Audit history

• Dispute resolution

• Program administration

Retention periods may vary depending on the type of information. Certain records, such as signed documents, payment records, medical records, incident reports, and audit records, may need to be retained after camp has concluded.

10. ACCESS, CORRECTION AND DELETION REQUESTS

Parents, guardians, adult participants, and volunteers may contact BLA to request:

• Access to personal information associated with them

• Correction of inaccurate information

• Deletion of information where appropriate

• Clarification regarding how information is being used

• Clarification regarding how long information may be retained

Some information may also be accessible through the BLA parent portal.

BLA may not be able to delete every record immediately. Certain records may need to be retained for legitimate purposes such as:

• Signed consent and authorization records

• Medical and safety documentation

• Payment and accounting records

• Refund records

• Incident reports

• Insurance requirements

• Regulatory requirements

• Legal obligations

• Fraud prevention

• Audit history

Where deletion is appropriate, BLA will take reasonable steps to remove or de-identify information that is no longer required. BLA may require reasonable identity verification before fulfilling a request involving personal or sensitive information.

Requests may be submitted to: usaboysleadershipacademy@gmail.com

11. PARENT AND PARTICIPANT PORTAL ACCESS

Authorized parents, guardians, or participants may be able to view or update certain information through the BLA portal. This may include:

• Registration information

• Contact information

• Travel information

• Medical information

• Documents and consents

• Payment status

• Authorized pickup information

Some historical or verified records may not be directly editable. These may include:

• Completed electronic signatures

• Historical document versions

• Verified payments

• Audit records

• Certain medical-review records

If a correction is needed, contact BLA.

12. ACCURACY OF INFORMATION

Parents, guardians, adult participants, and volunteers are responsible for providing information that is accurate and current to the best of their knowledge.

Please promptly notify BLA of material changes involving:

• Medical conditions

• Allergies

• Medication

• Emergency contacts

• Authorized pickup persons

• Travel information

• Contact information

• Behavioral or support needs

• Other information relevant to safety or camp operations

Certain changes may require review or reauthorization.

13. MEDIA CHOICES

Parents, guardians, or adult participants may be asked whether they permit identifiable photographs or video to be used for public BLA communication or promotional purposes.

Declining public media consent will not by itself prevent a camper from attending camp. BLA will make reasonable efforts to honor recorded media restrictions.

14. THIRD-PARTY WEBSITES AND SERVICES

The BLA website or registration platform may contain links to third-party websites or services. These may include payment pages or other external services.

BLA does not control and is not responsible for the privacy practices, security practices, or content of third-party websites outside BLA's control. Users should review applicable third-party privacy policies before submitting information directly to those services.

15. CHANGES TO THIS PRIVACY POLICY

BLA may update this Privacy Policy from time to time. When changes are made, the effective date and last updated date should be revised. If a material change requires new consent or acknowledgment, BLA may require parents, guardians, participants, or other users to review and acknowledge the updated policy.

16. CONTACT US

Questions, correction requests, deletion requests, privacy concerns, or other requests regarding personal information may be directed to:

Boys Leadership Academy USA 3211 N Fry Rd Katy, TX 77449

Email: usaboysleadershipacademy@gmail.com Phone: 512-785-3966 Website: boysleadershipacademyusa.org

17. LEGAL REVIEW

This Privacy Policy is intended to describe BLA's actual data practices. BLA should have the final policy reviewed by qualified Texas counsel before publication, particularly regarding information involving minors, medical information, electronic signatures, retention requirements, security-incident obligations, and applicable privacy obligations.